CDI Opportunity – working with a market leading Fund Administrator

Based in Luxembourg city.

Salary: negotiable depending on experience. €65-€75k

Ideally looking for an immediate start, our client can wait a 1 month notice period.

The Role
The individual will be responsible for servicing a portfolio of real estate and private equity funds. The individual will liaise with CFOs, financial controllers and legal counsels at fund managers, colleagues from the administration and AIFM departments and other third parties (including banks, other service providers and auditors) necessary to ensure a smooth completion of the depositary duties on timely basis. The individual will work closely alongside the Manager of Depositary within a client team. The candidate will be expected to interface with clients in order to problem solve and proactively deliver our services.
The successful candidate will be involved in developing and coaching other members of the team to provide a quality client-focused service. The candidate will also have an understanding of the Luxembourg legal and regulatory regimes applicable to private equity and real estate funds.

Duties and Responsibilities:

• Administer depositary services for a portfolio of existing and new clients managing real estate and private equity funds.
• Client relationship management including ongoing multi-channel communication such as face-to-face, telephone and email.
• Taking responsibility of all client deliverables and deadlines, organising work effectively for testing, reviewing and sign-off for key events, cash monitoring, risk assessment, asset verification, client take-on, quarterly reviews and quarterly depositary reports.
• Undertake the client take on process and client risk assessments.
• Undertake key event assessments including: subscriptions, drawdowns, acquisitions, disposals, distributions, terminations and others.
• Cash flow monitoring: preparation of reconciliations, analytical reviews and testing of bank accounts.
• Safekeeping and verification of assets: verifying that assets and their economic benefit exist and are owned by the Fund. Maintaining an up to date inventory of all assets held by the Fund.
• Ongoing monitoring and oversight of the Fund and Fund Manager – ensuring controls and procedures adequate and are being adhered to, ensuring the fund is being managed in accordance with the fund documentation
• Persevere with non-responsive clients to find alternative ways of working and solutions to aid timely delivery of information.
• Updating billing schedules ahead of quarter / period-end for clients and chase any late payments.
• Delivering work to the expected standard and timeframes.
• Train and supervise junior team members and be the first point of contact for analysts in all matters relating to core deliverables, escalating to senior line management as required.

The Profile

• 3-5 years’ experience in AIF depositary or auditing in the real estate / private equity industry.
• Ability to understand/to investigate complex transactions including through the review of accounting records, financial reporting and legal documentations.
• Ability to think laterally about the practical application of the AIFMD, particularly in relation to the verification of a diverse portfolio of assets.
• Experience in Excel and Word (MS Office).
• Fluent in English (French and German would be considered as an advantage).