CDI Opportunity – working with a market leading Fund Administrator

Salary: negotiable depending on experience. €85k-€100k

Ideally looking for an immediate start, our client can wait a 1 month notice period.

The Role
The individual will be responsible for servicing a portfolio of real estate and private equity funds. The individual will liaise with CFOs, financial controllers and legal counsels at fund managers, colleagues from the administration and AIFM departments and other third parties (including banks, other service providers and auditors) necessary to ensure a smooth completion of the depositary duties on timely basis. The individual will work closely with the Head of Depositary and will manage client teams that perform the Depositary tasks. The candidate will be expected to interface at a senior level with clients in order to problem solve and proactively deliver our services.
The successful candidate will be involved in developing and managing the team to provide a quality client-focused service. The candidate will also have an understanding of the Luxembourg legal and regulatory regimes applicable to private equity and real estate funds

Essential Duties and Responsibilities

• Administer depositary services for a portfolio of existing and new clients managing real estate and private equity funds.
• Taking responsibility of all client deliverables and deadlines, organising work effectively with the depositary team, reviewing and sign-off for key events, cash monitoring, risk assessment, asset verification, client take-on, quarterly reviews and quarterly depositary reports.
• Undertake preparation or review of key event assessments including: subscriptions, drawdowns, acquisitions, disposals, distributions, terminations and others.
• Client relationship management including ongoing multi-channel communication such as face-to-face, telephone and email and leading client meetings.
• Persevere with non-responsive clients to find alternative ways of working and solutions to aid timely delivery of information.
• Manage the billing process: reviewing billing schedules ahead of quarter and chase any late payments.
• Cash flow monitoring: ensure cash monitoring and reconciliations have been properly performed by the team.
• Safekeeping and verification of assets: verifying that assets and their economic benefit exist and are owned by the Fund. Maintaining an up to date inventory of all assets held by the Fund.
• Ongoing monitoring and oversight of the Fund and Fund Manager – ensuring controls and procedures are adequate and are being adhered to, ensuring the fund is being managed in accordance with the fund documentation.
• Ensure any new business is taken on in an efficient and timely manner.
• Develop a thorough understanding of AIFMD requirements governing the role of depositary.
• Develop high quality working relationships with internal and external stakeholders.
• Attending and presenting the Depositary reports at client Board of Directors meetings.
• Directly managing and supervising the depositary team ensuring that they are effectively supervised, coached and engaged.
• Be the point of contact for the senior depositary analysts in all matters relating to core deliverables, escalating to senior line management as required.
• Review the depositary controls and reports delivered by the team to ensure accuracy and that all relevant operational procedures, policies and professional guidelines are being adhered to.
• Review depositary procedures, review checklists and propose improvements.

Technical Knowledge / Skills Required

• The ideal candidate would have 5 years of relevant work experience (depositary or audit). Any first experience in team management would be considered as a strong asset.
• Good knowledge of the audit technics.
• Ability to understand/to investigate complex transactions including through the review of accounting records, financial reporting and legal documentations.
• Previous experience of managing a number of client relationships would be considered as an advantage.
• Good knowledge and understanding of the AIFMD and Luxembourg regulatory framework.
• The candidate should be studying towards or willing to study towards a professional accounting qualification such as ACCA, CAIA, etc.
• Fluent in English (French and German would be considered as an advantage)